We, B.H. Associates Ltd, take the protection of your personal data very seriously and strictly adhere to the rules laid out by data protection laws and the General Data Protection Regulation (GDPR-EU).
This privacy notice gives you information on how we collect and process your personal data through your use of this site and any data you may provide should you contact us regarding our products and services.
We have appointed a data protection officer (DPO) who is responsible for monitoring and providing guidance with our GDPR status. If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact the us using the contact information in section 15 of this privacy notice.
2.0 WHY WE COLLECT YOUR PERSONAL INFORMATION
We collect your personal data for one of the following purposes:
3.0 LAWFUL BASIS OF PROCESSING INFORMATION
We only collect and use personal information about you when the law allows us to. Most commonly, we use it where:
Where legitimate interest is identified as a lawful basis, we will undertake a legitimate interest assessment which is a three-part test covering:
The purpose test – to identify the legitimate interest
Necessity test – to consider if the processing is necessary for the purpose identified
Balancing test – considering the individual’s interests, rights, or freedoms and whether these override the legitimate interests identified.
4.0 WHAT INFORMATION WE COLLECT AND WHERE FROM
We collect personal information from you, for example, if you register to our website, request product information, call us or use any of our services. The categories of personal information that we may collect, store, and use about you include:
5.0 HOW LONG WE KEEP INFORMATION FOR
We pride ourselves on ensuring that your personal data is only retained for the period that we need it for, or in accordance with laws, regulations, and professional obligations that we are subject to. All personal information collect has a defined retention period, which is in-line with our retention policy. If you would like to find out how long your information is being retained, please see “additional information”, section 16 of this policy.
6.0 SECURITY OF PERSONAL INFORMATION
We take the responsibility for protecting your privacy very seriously and we will ensure your data is secured in accordance with our obligations under the Data Protection laws. We have in place technical and organisational measures to ensure personal information is secured and to prevent your personal data from being accessed in an unauthorised way, altered, or disclosed. We have in place a robust access control policy which limits access to your personal data to those employees, contractors and other third parties who only have a business need to know. The processing of your personal data will only take place subject to our instruction. We have policies and procedures to handle any potential data security breaches and data subjects, third parties and any applicable regulators will be notified where we are legally required to do so. We have ensured that all employees have had information security and data protection training. If you would like more details of the security we have in place, please see “additional information”, section 16 of this policy.
7.0 CHILDREN’S INFORMATION
We do not knowingly collect information on children. If we have collected personal information on a child, please contact us immediately using the details in section 15, so we can remove this information without any undue delay.
8.0 YOUR INDIVIDUAL RIGHTS
In this Section, we have summarised the rights that you have under General Data Protection Regulation. Some of the rights are complex, and not all the details have been included in our summaries. Accordingly, you should read the relevant laws and guidance from the regulatory authorities for a full explanation of these rights. Your principal rights under General Data Protection Regulation are:
If you have any question about these rights, please see “additional information”, section 16 of this policy.
Where you have given consent for processing, or explicit consent in relation to the processing of special category data, you have the right to withdraw this consent at any time, but this will not affect the lawfulness of processing based on consent before its withdrawal.
10.0 FAILURE TO PROVIDE PERSONAL INFORMATION
Where we need to collect personal data by law or in order to process your instructions or perform an SLA we have with you and you fail to provide that data when requested, we may not be able to carry out your instructions or perform the contract we have or are trying to enter into with you. In this case, we may have to cancel our engagement or contract you have with us, but we will notify you if this is the case at the time.
12.0 AUTOMATED DECISION MAKING
Your personal data is not used in any automated decision making (a decision made solely by automated means without any human involvement) or profiling (automated processing of personal data to evaluate certain conditions about an individual). Where we make an automated decision which has a legal or substantially similar effect, you have the right to speak to us and we may then review the decision, provide a more detailed explanation, and assess if the automated decision was made correctly.
13.0 TRANSFERS TO THIRD PARTIES
B.H. Associates Ltd may disclose your personal data, listed in section 4 to some third parties to help us deliver our services/products. All third parties are contractually bound to protect the personal data we provide to them. We may use several or all the following categories of recipients:
14.0 TRANSFERS OUTSIDE OF THE EEA
In this section, we provide information about the circumstances in which your personal data may be transferred and stored in countries outside the European Union (EU). We may share personal information to third parties outside of the European Union (EU). Any personal information transferred will only be processed on our instruction and we ensure that information security at the highest standard would be used to protect any personal information as required by the Data Protection laws. Where personal data is transferred outside of the EU to a country without an adequacy decision, we will ensure appropriate safeguards are in place prior to the transfer. These could include: Standard Contractual Clauses, International Data Transfer Agreement, Binding Corporate Rules. An exception as defined in Article 49 of the EU GDPR. For more information about transfers and safeguarding measures, please contact us using the information in section 16.
15.0 RIGHT TO COMPLAINT
We take any complaints about our collection and use of personal information very seriously. If you think that our collection or use of personal information is unfair, misleading, or inappropriate, or have any other concern about our data processing, please raise this with us in the first instance.
To make a complaint, please contact us via email on email@example.com
Alternatively, you can contact us: By Post: 17 Ballycasey Crescent, Shannon, Co Clare V15 WR58
By Phone: +353 61 362876
Alternatively, you can make a complaint to the Information Commissioner’s Office:
Office Of The Information Commissioner (OIC), 6 Earlsfort Terrace, Dublin 2. D02 W773
By Website: oic.ie
By Email: firstname.lastname@example.org
By Phone: +353 1 6395689
16.0 ADDITIONAL INFORMATION
17.0 POLICY REVIEW AND AMENDMENTS
We keep this Policy under regular review. This Policy was last updated on 13/12/23.
We reserve the right to update this privacy notice at any time, and we will provide you with a new privacy notice when we make any substantial updates. We may also notify you in other ways from time to time about the processing of your personal information.